Conference Hotel

Conveniently located from the venue, the Raddison Hotel Panama Canal will be the official conference hotel allowing you to connect, network and unwind in a relaxed setting.

To secure the best accommodation we recommend you book as early as possible. We have appointed BCD M&E to help you find affordable accommodation that meetsayour requirements.

To book your accommodation click here

E: rooms@bcdme.com

T: +44 (0)203 238 7133

Ordering additional items

Click here to view the webshop and order additional furniture, TV screens & printing.

All orders are accepted strictly via the online platform only. Only credit card payment is accepted. Please see further details below. The deadline to order any additional furniture / panel printing (including submission of any artwork) is Monday 11 May. 

Print examples

PREVIEW: Send a JPG for preview

COLOURS:

• Convert to CMYK
• For small or precise black text use “standard black”
• For black backgrounds and large area use “rich black”

The carpet colour in the event space is shown below. You will be given grey carpet (Should you wish to select another colour, the options can be found here, please email Katie with the colour of your choice. 

Shipping Goods to your room

Before shipping any items to your stand please make sure you get in touch with the official handling company, AIR BUSINESS. They will be happy to solve your doubts and offer their services for reception and delivery or unloading to stand of your materials. Please note that the Panama Convention Centre does not receive, customs clear or store incoming shipments. If you intend to ship goods directly to your stand, you need to be present in order to sign off the delivery note of your transport company.

Click here to view shipping information

Please see contact details below:

Tony Farrow | Head of Global Event Logistics Air Business T: 07792025126 | M: 07792025126 | E: events@airbusiness.com

Ground Handling International will not be responsible for delayed deliveries, storing any shipments or hold any responsibility for return shipments.

Internet Requirements

Please note the Conference Wi-Fi will allow connected devices a bandwidth of up to 1 Gbps

Should you wish to have a dedicated line for streaming product videos etc. please contact operations@groundhandling.com to direct you to the correct contact.

Products demonstrations are a great opportunity for you to present your products/services to an audience. All products demonstrations will be held on your exhibition stand and are free to host.

Delegates will sign up to your pre-scheduled demonstration to watch and learn how your product could work best for them. The aim is to allow potential buyers to get a hands-on experience of your product.

We are operating a number of 15-minute time slots throughout the conference period (Tuesday to Thursday). The available time slots are as below: 

The available time slots are as below:

To sign up for the demonstrations, please email Lauren with:

• Preferred time slot
• Title of demonstration
• Description of demonstration (max 100 words)
• Name of the presenter
• If you require a TV for your product demonstration, please order this through the additional items link.

The deadline to submit your product demo is Friday 1 May 2026

Updating any company logo's or biographies - Friday 1 May

Food & Beverage orders for stands - TBA

Furniture, Carpet, AV & panel printing deadline (including the submission of any artwork) – Monday 11 May 

It is a condition of the Exhibitor Table-Top contract that Exhibitors arrange adequate insurance to protect themselves and others attending the conference. The minimum limits expected are advised below: 

Submit proof of your insurance liability

It is vital that you submit proof of your insurance liability cover by Thursday 28 May

If you do not submit your insurance liability cover, we are unfortunately unable to allow the exhibiting company to set-up at the event.

Terms & Conditions

Key tips for you to make the most out of each event:

1. Register your exhibition space early – this will give you early exposure on the GHI website
2. Register your colleagues early – when the personal page is launched, they will have access straight away to the meeting facility
3. Use the meeting planner on your personal page – add notes! From our experience, if you add a note to your meeting request, they are more likely to get accepted.
4. Read all correspondence sent to you to avoid missing any important deadlines

GHI's Speed Networking

Meet the Airline & Meet the Ground Handler

Have you ever wanted the opportunity to meet with more airlines and ground handlers at a GHI Conference, but busy schedules got in the way? GHI’s Speed Networking Forums will boost your networking opportunities with attending airlines and ground handlers whose busy One-to-One Meeting schedules prevent them accepting meeting invitations.

Why take part?

Make an acquaintance - introduce yourself or your business and contact details with potential buyers.

Time efficient: meet up to five airlines and ground handlers in just 25 minutes.

80% of participating airlines informed GHI that the Speed Networking Forums led to further business discussions post conference.

Times for each of the sessions can be found in our programme

If you wish to take part in Meet the Airline or Meet the Ground Handler, please register your interest with Katie

Download your exhibitor graphic by using the URL next to your company name.

Want a more bespoke banner? Email Sophie.

SWISSPORT https://app.gleanin.com/share/c/46871/e/tc7f3d21 

ACCIONA AIRPORT SERVICES https://app.gleanin.com/share/c/46871/e/v78d6ee4 
AGI https://app.gleanin.com/share/c/46871/e/m2f9a22d 
AEROJET https://app.gleanin.com/share/c/46871/e/x94dbfc8 
AVIAM https://app.gleanin.com/share/c/46871/e/c142025c 
dnata https://app.gleanin.com/share/c/46871/e/bf535104 
GCG https://app.gleanin.com/share/c/46871/e/a3dbae0b 
MENZIES https://app.gleanin.com/share/c/46871/e/e20c665b 
MAXIMUS GLOBAL SERVICES https://app.gleanin.com/share/c/46871/e/a3b8afd2 
PRIMEFLIGHT AVIATION SERVICES  https://app.gleanin.com/share/c/46871/e/pda1f8c3
ULTRA AVIATION SERVICES https://app.gleanin.com/share/c/46871/e/pd1a79b3 
HALLMARK https://app.gleanin.com/share/c/46871/e/r3072488   
EULEN https://app.gleanin.com/share/c/46871/e/n22e1ce7   
WORLDWIDE FLIGHT SERVICES https://app.gleanin.com/share/c/46871/e/m49da77c 
UNIFI AVIATION https://app.gleanin.com/share/c/46871/e/q54f7dc0     
UNITED GROUND EXPRESS https://app.gleanin.com/share/c/46871/e/dd566a86     

Statement from Ground Handling International:

We have been made aware of a growing number of fraudulent emails being sent to delegates and exhibitors from individuals claiming to be from GHI or partnered with us that offer to sell attendee lists or other services from our events.

The scammers may use GHI logos and show branding to appear genuine. They are not! We are not in any way affiliated with these companies and do not release, sell or share any data related to our events to any outside parties.

These companies are fraudulent and target exhibitors participating in events across many different industries.

The scammers may offer you the sale of visitor data lists, directories and hotel bookings. Our advice is to ignore them completely and do not communicate with them in any way.

Your security is important to us, so if you're unsure whether or not an email you have received is fraudulent, please get in touch and we'd be happy to verify it for you.

Advice from the Association of Event Organisers (AEO):

Our advice is to IGNORE THEM COMPLETELY, and do not communicate with them in any way. Writing letters and responding to emails simply confirms that you exist and are available at the address/email address/number they have for you, and therefore payment can be pursued.

What you can do:

• Report it to your local trading standards
• DO NOT PAY ANYTHING
• DO NOT COMMUNICATE WITH THE SCAMMERS even when they threaten legal action
  

Ordering Food & Beverage to your stand
GHI will be serving food & beverage throughout the conference, including coffee breaks, hot lunches and a selection of hot and cold drinks. If you would you like to order additional F&B, like a coffee machine, please reach out to Maria Fernanda Paredes (contact details below).

Maria Fernanda Paredes 

E: mparedes@panamaconventions.com

T: +507 6620 8083

Please note, Panama Convention Centre does not allow external catering. The convention centre reserves the right to levy external catering fee for events that do not declare any food and beverage brought in. 

There is vehicle access from General Juan D. Perón Street, as well as from the main pedestrian street in Amador.

We have 4 parking areas, 3 outdoors and one indoors with direct access to the Banquet room. With availability of self-service and capacity for more than 1,700 spaces, accessible from General Juan D. Perón Street, as well as from the main pedestrian street in Amador.

The Panama Convention Center offers buses specific parking.